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Practice Survey Reporting



Standard Reporting Template


Devon, Cornwall and Isles of Scilly Area Team

2014/15 Patient Participation Enhanced Service – Reporting Template


Practice Name: Dr Perkins & Partners


Practice Code: L82044


Signed on behalf of practice:     T A Kemp        Date:24.3.2015


Signed on behalf of PPG:  C T James                                                                                                       Date:24.3.2015


  1. Prerequisite of Enhanced Service – Develop/Maintain a Patient Participation Group (PPG)



Does the Practice have a PPG? YES


Method of engagement with PPG: Face to face


Number of members of PPG:23



Detail the gender mix of practice population and PPG:















Detail of age mix of practice population and PPG:










> 75




















Detail the ethnic background of your practice population and PRG:




Mixed/ multiple ethnic groups




Gypsy or Irish traveller

Other white

White &black Caribbean

White &black African

White &Asian

Other mixed






















Asian/Asian British

Black/African/Caribbean/Black British











Other Black


Any other
























Describe steps taken to ensure that the PPG is representative of the practice population in terms of gender, age and ethnic background and other members of the practice population:

Since the initial set up of the patient group we have advertised throughout the surgery via posters /leaflets etc and invited patients to participate, also group members speak   to other patients to encourage membership.







Are there any specific characteristics of your practice population which means that other groups should be included in the PPG? e.g. a large student population, significant number of jobseekers, large numbers of nursing homes, or a LGBT community? NO


If you have answered yes, please outline measures taken to include those specific groups and whether those measures were successful:







  1. Review of patient feedback



Outline the sources of feedback that were reviewed during the year:

We have reviewed out friends and family test sheets completed by patients and also have a comment/suggestions book available on reception for patients to enter their comments anonymously, the ongoing problems as far as our patient base is concerned are getting through on the phone and appointments which is a national problem and we have looked at various types of appointment booking systems which enables us to follow government guidelines for booking in advance and also have appointments available on the day.








How frequently were these reviewed with the PRG? We hold meetings 4-5 times a year and these problems are discussed at most of the meetings





  1. Action plan priority areas and implementation


Priority area 1


Description of priority area: APPOINTMENT BOOKING




What actions were taken to address the priority? We have altered the number of pre-bookable slots available to patients and also patients are able to book on-line.










Result of actions and impact on patients and carers (including how publicised):Our practice leaflets, posters and our electronic message board in the waiting room have made patients aware of the availability of appointments .










Priority area 2


Description of priority area: Telephone Access






What actions were taken to address the priority?

We changed the queueing system on the phones again to try to accommodate the patient’s requests. We continue to look at various options as and when they become available.







Result of actions and impact on patients and carers (including how publicised): We feel that the access has improved but the patients view of the difficulty does not appear to have altered.











Priority area 3


Description of priority area:Car Park

1.      Car park:

Priority area: To determine how much of our car park is being used by patients during the day. The perception is that people other than patients are parking and therefore limiting patient access.






What actions were taken to address the priority?

Action: This was discussed at the PPG and it was decided that members would volunteer to do a random survey of all people parking in the surgery car park over a 3 day period. It was decided that this should be done during the summer months so that volunteers were not subject to extreme weather conditions.

Results: TBA










Result of actions and impact on patients and carers (including how publicised):















Progress on previous years


If you have participated in this scheme for more than one year, outline progress made on issues raised in the previous year(s):


  1. PPG Sign Off



Report signed off by PPG: YES


Date of sign off: 26.3.2015




How has the practice engaged with the PPG: Dr Norris and our practice manager Teresa Kemp meet at least 4 times a year with the group  and have open discussions at these meetings


How has the practice made efforts to engage with seldom heard groups in the practice population? We have publicised the group on our website and throughout the surgery.

Has the practice received patient and carer feedback from a variety of sources? We have received feedback from patients and carers via our suggestion book/box and the friends and family test forms.

Was the PPG involved in the agreement of priority areas and the resulting action plan? The group suggested the areas we needed to discuss at meetings.

How has the service offered to patients and carers improved as a result of the implementation of the action plan? Phone access and appointment booking has improved although we still have busy times when the phones are engaged.

Do you have any other comments about the PPG or practice in relation to this area of work? We feel the group and surgery are working together well to address the problems involved in the phone access abd appointment booking and the practice is always open to suggestions from the group and will implement any changes that are practical.













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